Members or other interested parties who wish to appear before the entire Board (or a Standing Committee) to raise a concern, request discusson on an agenda item or to provide a members' perspective on an existing agenda item, may do so as a "delegation".

The following process is outlined for those indivdiuals and groups who wish to participate as a delegation at a Board of Directors meeting:

• Submit your request to appear as a delegation  a minimum of 3 days before the board or standing committee meeting. Requests should be submitted to and include the meeting date and agenda item or topic you wish to speak to.
• However, it is recognized that this is not always possible and in these instances, a telephone call must be made to the CEO's office (519-894-0581, ext. 102) prior to noon on the Board meeting day in order to be listed on the agenda.
• Delegations are limited to a 5 minute presentation. In the event there are 10 or more delegations, presentations may be limited to 3 minutes or less.
• Delegations who fail to register and appear at a meeting will be heard at the discretion of the Chair.
• If providing hand-out materials, delegations must bring 12 copies with them for distribution.
• Any written comments submitted or spoken at the meeting will become part of the public record.

For information please contact:
Lori Prospero, CAE
Chief Executive Officer - CEO
519-894-0851, ext. 102