Directors Wanted

Volunteer directors wanted for service; committee members too! 

Two-year commitment: May 2017 - Apr 2019

Hours of Meeting Preparation, discussion and debate
Board Commitment: 3-hour orientation in April, 3-hour Board meetings bi-monthly starting in May; one full-day development session in October, on average, about 5 hours per month. Committees meet bi-monthly or quarterly for 2-hours each.

No wages... it's a volunteer position

Thanks and recognition offered regularly
Volunteers are valued and appreciated. We provide small tokens of appreciation throughout the year. More importantly, you gin recognition from your peers and a boost to your resume, as volunteering on a governance board is highly regarded. 

High stakes - it is child care, after all
The Board is accountable for the overall governance of Owl- establishing policy, setting the strategic direction for owl's future and monitoring the overall performance of the Board, the Executive Director and the organization. So, lend your smills, expertise and voice to an important issue - one that affects all our children. Together, we can make a difference.

Opportunity for personal and professional growth
Develop leadership skills, gain experience in governance, strategic planning, risk management and much more. These skills are easily transferred into the workplace to enhance your career. 

Positions Available:
Director
Committee member (Finance & Audit, Governance,  Nominating)

For more information ask your centre Supervisor. 

Position open to Owl members and non-members.

Deadline for applications: Monday, January 16, 2017

 2-10 Washburn Drive, Kitchener ON, N2R 1S2
[p]519-894-0581, ext. 102
[f]519-894-6935
[e] nominating@owlchildcare.org

Download and complete your fillable PDF Board Application today!

Frequently Asked Questions

  • Who is entitled to stand for election to the Board of Directors? Open or Close
    • Nominees for the Board of Directors may be Owl members or non-members; preference is given to members.
    • Employees, their spouses or partners, are not eligible to stand for election
  • What skills should candidates possess? Open or Close
    • Strong communication skills
    • Collaborative decision-making skills
    • Effective leadership skills
    • Good time management skills to ensure appropriate preparation for meetings and discussions.
    • The Board also assesses its collective expertise accross a wide variety of governance competencies. See the Board Application for this competency assessment and the priorities for this recruitment campagin.
  • How long is the term of office? Open or Close
    • Directors serve a two-year term with the option to stand for re-election for another term if desired. The election takes place at the Annual General Meeting on April 12, 2016.
    • Committee members are also asked to serve a 2-year term.
  • What is the time commitment? Open or Close
    • Mandatory Board Orientation – April 25 6:30 – 9:00 pm
    • Bi-monthly board meetings; 6 per year (3 hours each), typically the 2nd Tuesday of every other month + a full day Board Development session.
      • Tues., May 16, 2017      6:30 – 9:30 pm
      • Tues., July 25, 2017      6:30 – 9:30 pm
      • Tues., Sept 12, 2017     6:30 – 9:30 pm
      • Sun., Oct 1, 2017           8:30 – 4:30 pm
      • Tues., Nov 7, 2017        6:30 – 9:30 pm
      • Tues., Jan 9, 2018        6:30 – 9:30 pm
      • Tues., Mar 13, 2018      6:30 – 9:30 pm
    • Tele-conferences as necessary (usually only 1 per year)

    The total commitment is an average of 5 hours per month, including meeting preparation. Participation on committees may increase this time commitment.

  • Are directors required to also serve on a committee? Open or Close
    • It is not required, but directors are encouraged to serve on a committee if they are able. Doing so leads to increased engagement, knowledge about Owl and contributes to a positive board experience. 
  • Can members choose to only volunteer on a committee and not the Board? Open or Close
    • Absolutely. Committees often have a mix of directors and non-directors. This provides for well-rounded discussion and additional opportunities to engage with Owl depending on member interests and time availability.
    • Members may apply to join the Finance & Audit and Governance committee of the Board, or management’s Government Relations committee.
    • The Nominating committee is comprised only directors due to their mandate for board and director evaluation.
  • Are there leadership opportunities within the Board? Open or Close
    • Yes, directors may choose to chair a committee or assume an officer role such as treasurer, secretary, president-elect and eventually president.
      There are also leadership opportunities as a mentor to new directors and to research and present key topic of interest to the board.
  • Where do meetings take place? Open or Close
    • Board meetings rotate between 3 or 4 of Owl’s centres. The meeting location will be listed on the Board calendar and on the meeting agenda. Most will be in Kitchener, but a few will be in Waterloo and usually one in Cambridge.
    • Committee meeting locations may vary.
  • Do Directors receive compensation for Board work? Open or Close
    • There is no financial compensation for directors or committee members.
    • Owl will arrange child care at the meeting location, upon request — and assuming availability of staff, for evening Board meetings. Unfortunately care is not available for committee meetings.
    • Some meals may be provided in the course of board meetings.
  • What are the expectations of Board members? Open or Close
    • Complete required pre-reading in advance of meetings
    • Regular attendance at prearranged meetings
    • Active participation in board meetings
    • A willingness to accept fiduciary responsibility
    • Regular electronic communication with other board members
  • Are meetings mandatory? Open or Close
    • Meetings are considered mandatory. Attendance is tracked and reviewed as part of our evaluation program. The Board Code of Conduct includes Meeting Protocols and requirements for Board Engagement. This document outlines the follow up procedures for missed meetings
    • For more details, see:  Meeting Protocols and Board Engagement Expectations

     

  • What is the composition of the board of Directors? Open or Close
    • Officers: President, President-elect, Treasurer, Secretary, Executive Director*
    • Directors: up to 11 elected at the Annual General Meeting or appointed by the Board as per Owl’s By-laws.

     

    *Ex-officio/non-voting

  • What are the duties of the Directors? Open or Close
    • The Direcors:

      • respect…member expectations.
      • reflect…on organizational results.
      • select...prominent leadership.
      • connect…for board relations.
      • direct & protect…organizational performance.
      • expect…great board-management interaction
    • From a legal perspective, There are 11 duties of directors of a non-profit organization:

      • Duty of Knowledge
      • Duty of Care
      • Duty of Skill & Prudence
      • Duty of Diligence
      • Duty to Manage
      • Fiduciary Duty
      • Duties as Trustees
      • Investment Powers
      • Delegation by Directors
      • Duty of Avoid Conflict of Interest
      • Duty to Act Within Scope of Authority

     

    For example, directors must consent to fulfil their fiduciary duties. Fiduciary duty relates to acting in good faith and with honesty. It places on Board members an obligation to subvert their own personal interest, or that of any other individual or group, and act entirely in the interest of the organization upon which they serve as a Director.

    More information on each can be found in Section 8 of the Board Orientation Handbook available at: Duties of Directors

  • The legal duties seem overwhelming. Is there protection for directors? Open or Close
    • There are various forms of protection in place for directors serving on Owl’s board. Two of the most important are indemnification and directors and officers (D & O) liability insurance.
    • Owl pays the premiums for the D & O policy on behalf of directors. A director is entitled to confirm the amount of insurance and request a certificate of insurance.
    • More details about the protection of directors can be found in Section 9 of the Board Orientation Handbook available at: Protection for Directors
  • The Board/Committee Application form mentioned specific competency areas that are a priority during this recruitment campaign. I’m not sure I have those competencies…should I still apply? Open or Close
    • When considering the competencies that you can bring to the table, consider your personal and professional life. Often we may have developed a core competency, such as advocacy, in our personal lives even though it was not a part of your job responsibilities at work or learned in school. For example, perhaps you’ve had to advocate for a child with special needs or advocated for playground equipment at your school.
    • All are encouraged to apply.
  • Is Training Provided? Open or Close
    • A 3-hour mandatory Board Orientation session will be held on April 25 (6:30 – 9:30 pm). During this session, new Directors are provided with a Board Handbook which acts as a reference document outlining key terms, processes, governance structure and more.
      • Committee members will receive an informal orientation from the committee chairperson on or before their first meeting.
    • Each new director will be assigned to a mentoring triad to help guide you during your first year on the Board.
    • In early October, all directors will participate in a full-day Board development day. Topics for this day are determined based on the overall competency assessment and identified gaps.
    • The President, President-elect, Nominating committee and Executive Director are here to guide you and help you develop as a director.
  • Who do I submit my Application form to? Open or Close
    • Your application form must be signed to acknowledge consent to stand for election and to act in the capacity of director, committee member or both. As a result, you have the following options to submit your form:
      • By Courier: Place your completed, signed application in a sealed envelope and mark it Attention: Nominating Committee. Drop it off at any Owl Child Care centre and the supervisor will forward it via our courier to head office.
      • By Fax: Fax your completed, signed application to 519-894-6935, Attention: Nominating Committee.
      • By Email: Print and sign your application form. Then scan it in and email it to nominating@owlchildcare.org
  • Are there any other requirements? Open or Close
    • Nominees and new committee members will be asked to submit a short bio and to submit a Police Records Check for Services with the Vulnerable Sector to identify any convictions or current charges under the Criminal Code or Controlled Substances Act.
    • If at all possible, it is best to obtain this at Police Headquarters on Maplegrove. They can process records checks on the spot. If you go to a division station or must obtain one out of town, please note that there is a 4-6 week turnaround.
    • The cost of the records check is $10 and is paid for by you.
    • For that one fee, you can request up to 5 original copies if you require a records check for other purposes.
  • What are the next steps? Open or Close
    • Upon receiving your application, you will receive an email from the Nominating committee to confirm its receipt. This meeting will remind you of the key dates and scheduled meetings.
    • The nominating committee will meet on January 25 to review all applications received and to identify applicants to proceed to the next stage.
    • A member of our nominating committee will contact you to complete a brief Phone Screen (interview) between January 26 and February 19.
    • Results of the phone screens are discussed at the February 22 nominating committee meeting. Based on that discussion, qualified applicants will be identified for the Slate of Nominees and sent to the Board for approval at their March 8 meeting.
    • The Board Recommended Slate of Nominees must be released to the membership 21 days prior to the AGM (March 22)
    • Nominees will be formally presented at the Annual General Meeting on Tuesday, April 12, 2015 at 6:30 pm.
      • At this time, Nominees will be introduced on stage.
      • Should more nominees be presented than positions vacant, an election will be held by secret ballot.
      • Those who are not elected will be given the opportunity to serve on a committee.
  • Can I bring food into the centre? Open or Close

    Due to our Anaphylaxis policy, children are not permitted to bring food into the centres. If your child would like to share a special treat for their birthday, please consider an alternative such as stickers, or you may bring in cake purchased from a store if it has an ingredient label and is made in a nut-free facility.